The Digital Law Association Ltd is a public company limited by guarantee (DLA, we, us or our). The DLA is not subject to the Privacy Act 1988 (Cth) (Act). However, the DLA nevertheless commits to treat personal information in a similar manner to the requirements of the Australian Privacy Principles, as if it were an organisation under the Act.

This Privacy Policy explains how and what of your personal information we collect, use and disclose and how we manage your personal information as:
• a member of the DLA (Member);
• a contributor to a DLA project (including submissions) (Contributor);
• an attendee of a DLA event (Attendee); and/or
• a visitor to the DLA website accessible at the domain digitallawassociation.com.au (Visitor).

There is no obligation on you to provide us with your personal information but, if you choose not to provide us with your personal information that we request, you may not be able to register as a Member, attend a DLA event, contribute to a DLA project, or communicate with us via the DLA website. In this Privacy Policy, personal information means any information or opinion about an identified individual or an individual who is reasonably identifiable, whether true or not. It does not include information that is de-identified.

What personal information is collected and how do we collect it?
We may collect your full name, email address, phone number, job title, the name of your employer, the name of an organisation with which you are affiliated and the city, state and/or country in which you work or reside. We may also collect information about your research or academic interests, which may identify you. All personal information is collected directly from you when you interact with us, e.g. from our discussions with you, your emails and your interactions with our website, and when you complete an online form (e.g. a ‘Google Form’ or ‘SurveyMonkey’ form). We may also collect personal information about you via social media or if someone passes on your contact details to us because they believe you may be interested in getting involved in the DLA and/or attending a DLA event.

How do we collect information via our website?
When you visit our website, we may also use 'cookies' or other similar tracking technologies that help us track your website usage and remember your preferences. Cookies are small files that store information on your computer, mobile phone or other device. They enable the entity that put the cookie on your device to recognise you across different websites, services, devices and/or browsing sessions. Whilst we do not use browsing information to identify you personally, we may record certain information about your use of our website, such as which pages you visit, the time and date of your visit, search engine referrals and the internet protocol address assigned to your computer.

Purposes for which we collect, use and share your personal information
We collect, use and share personal information for the following purposes:
• operating and administering the DLA;
• planning, running and evaluating the outcomes of DLA events;
• preparing submissions and documents such as white papers or discussion papers;
• responding to your queries;
• to consider your suitability for a volunteer position with the DLA;
• to obtain feedback; and
• to comply with our legal obligations, resolve any disputes and enforce our agreements and rights with third parties.

With your consent, we may also use your personal information to contact you in relation to upcoming DLA events and opportunities that we believe may be of interest to you. You can always opt out of receiving such communications by replying ‘STOP’ or emailing the DLA using the contact details in the ‘How to contact us’ section below. How do we share your personal information? We may share your personal information with other Members, Contributors and Attendees only as is reasonably necessary for the purposes set out above. Please note that a number of third party platforms support the administration of the DLA, not limited to storing your personal information on Google Drive (operated by Google LLC), Hubspot (operated by Hubspot, Inc) and NEXL (operated by NEXL Pty Ltd), or using your personal information to issue you a digital credential by selected third party digital credential providers. We encourage you to review the privacy policies of these platforms (as relevant) to learn about their privacy practices and how they may apply to you. We will not disclose your personal information to overseas recipients, except to the extent that third party providers, Members, Contributors and/or Attendees are located overseas. For example, some of our service providers are located in Canada, and we also use cloud service providers who may store your personal information in other overseas locations.

How do we secure and store your personal information?
We store your personal information in hard copy and electronically. Electronic information is stored by a third party platform. We take reasonable steps to protect your personal information from misuse, interference and loss, and from unauthorised access, use and disclosure. However, the measures we take do not guarantee the security of your personal information. You must take care to protect your personal information. Please notify us as soon as possible if you believe your personal information has become compromised.

How can you update or access your personal information?
We take reasonable steps to ensure that your personal information that we hold is accurate, complete and up to date. If you wish to access, update or correct your personal information, please contact us using the contact details noted in the ‘How to contact us’ section below. There is no charge for making such a request but we may charge a reasonable fee for responding to a request. We will respond to your request within 30 days of receiving it. If we cannot fulfil your request for any reason, we will write back to you and explain why.

What if you have a privacy complaint?
If you wish to make a privacy complaint, you can contact us using the contact information in the ‘How to contact us’ section below. Our Privacy Officer will investigate the complaint. We will notify you in writing if we require any additional information and also of the outcome of the investigation. If you are not satisfied with our response, you may complain to the Office of the Australian Information Commissioner (OAIC) via the OAIC website, www.oaic.gov.au.

Changes to this Privacy Policy
We may, from time to time, update this Privacy Policy so please ensure you review it periodically for changes. If any changes are significant or substantial we will either let you know in writing or post a message to that effect on the DLA website.

How to contact us
Any queries about this Privacy Policy or the DLA’s handling of your personal information should be addressed to Privacy Officer at info@digitallawassociation.com.